How to Improve Board Members Communications

Honest and transparent board members’ communication creates a sense trust that promotes accountability. This also results in an active and aligned board that is empowered to make decisions that support the goals of the organization.

Board members who are new to the organization must be made aware of their responsibilities and expectations from the beginning of their tenure. This includes the necessity to give time, establish professional and personal connections, as well participating in fundraising activities. A welcome letter will outline the communication channels along with meeting dates and relevant information to help new directors settle in quickly.

Different people process information in different ways, which is why it is crucial to tailor communications for board members according to their personal preferences. For instance, some people prefer to read long reports, whereas others might better comprehend visualizations of data. Avoid technical terminology when writing reports and other data to make it easier to understand. If necessary to, use analogies or real-world examples to illustrate the meaning or information in reports.

It’s important to change the format of board meetings and not rely solely on PowerPoint presentations. Mixing up formats can assist in limiting the duration of meetings, and also encourage participation and creativity among board members.

Make sure that all board members have access to all information they require even during meetings. Make sure you choose a document-sharing platform with user-friendly, secure features, scalable, and compliance with data http://boardroomtalk.org/improving-board-communications-effective-online-solutions protection regulations. Some of the leading solutions include Diligent Boards, BoardEffect, Passageways OnBoard and Aporio.