Mimecast Secure Document Sharing Solution

Document sharing is an essential part of collaborative business processes. But if not done correctly it could leave the opening for hackers to snoop on sensitive files.

Secure Document Sharing is the digital distribution and sharing of data that is deemed confidential or private. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes work-in-progress files that are distributed to colleagues for collaboration and review. This is typically done in conjunction with M&A activities and requires a solution to allow the exchange of large files in a secure online environment, and one that protects archived and work-in-progress documents as well as the collaboration https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ process itself.

The most popular method is through cloud-based secure file sharing services that allow users to access their files online in a controlled way (e.g. printing, copying, and the prevention of screenshots are all common ways to do this. It also gives an extensive access control system for shared folders and files, and allows for advanced security options, including audit trails and encryption.

Another option is peer-to -peer (P2P) document sharing, which enables computers to connect to one other directly to transfer files without hosting them on an centralized server. It offers some benefits, including reduced storage requirements, fast transfer speeds and a more customizable user experience. It also carries serious risks which include the accidental publication of private information, malware, viruses and worms. It is not recommended to use in environments with strict guidelines for compliance. Mimecast’s Secure Document Sharing solution provides the most secure way for teams to share files with outside parties, as well as internally across the company. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different tiers of collaboration and access to align with corporate governance guidelines and best practices for secure document sharing.